Example close recordCREATOR-07
Period2026-06
DRAFT / REVIEWEUR
- Platform gross
- 18,420.00
- Platform fees
- -3,684.00
- Net platform revenue
- 14,736.00
- Creator share / 65%
- 9,578.40
Financial close for creator & talent agencies
The provable close.
The monthly close for creator and talent agencies. Every payout traced to its source. Every locked period provable.
- Database-enforced lock
- Append-only audit
- Source-linked statements
02 / The close has changed
The close has changed.
Spreadsheets calculate. They do not create an evidence chain.
A provable close connects source imports, reviewed reconciliation, contract rules, payout statements, approvals, and the locked period. Every number stays inspectable.
- SourcePreserved
- ExceptionsReviewed
- PayoutsTraced
- PeriodLocked
03 / The ErgoBase way
The ErgoBase way.
One controlled path from source files to a locked close. Review stays visible at every point where the system cannot safely decide.
- 01
Import & reconcile
Preserve source files, validate imported rows, and review platform-to-bank matches before calculation.
- 02
Calculate & trace
Apply the active contract version, expenses, approved adjustments, and supported recoupment rules.
- 03
Lock & export
Approve statements, lock the period at the database, and generate the accountant pack.
04 / The evidence chain
Every payout, traced to its inputs.
Source revenue records and contract versions stay linked to each payout calculation. Reconciliation separately connects imported platform rows to reviewed bank deposits.
- gross
- EUR 18,420.00
- fee
- EUR 3,684.00
- net
- EUR 14,736.00
- basis
- net after fee
- creator
- 65.00%
- agency
- 35.00%
- credit
- EUR 14,736.00
- status
- approved
- difference
- EUR 0.00
Continue to the locked record05 / What's closed stays closed
05 / What's closed stays closed
What's closed stays closed.
Database triggers reject later mutations to locked-period financial rows. Corrections follow a new adjustment or correction workflow instead of rewriting the approved close.
Inspect the trust controls- Calculation run
- completed
- Statements
- approved
- Reconciliation
- reviewed
- Period status
- locked
LOCKEDPERIOD 2026-06SHA256 9F3A...E21B
06 / One export
One export. Ready to inspect.
The pack includes period and source-file summaries; creator payouts; reconciliation; brand deals and deliverables; external revenue; expenses; chatter costs; manual adjustments; the append-only audit log; an accountant workbook; and a PDF management summary.
Inspect the accountant workflow Download synthetic sample packperiod_summary.csvPeriod totals and close metadata
01source_files.csvSource hashes and parser status
02creator_payouts.csvPer-creator calculation detail
03reconciliation.csvReviewed platform and bank matches
04brand_deals.csvBrand-deal financial terms and status
05brand_deal_deliverables.csvDeliverable status and proof references
06external_revenue.csvNon-platform revenue detail
07expenses.csvCreator expense allocations
08chatter_costs.csvSupport-cost allocations
09manual_adjustments.csvApproved credits, debits, and reasons
10audit_log.csvAppend-only financial event history
11accountant_workbook.xlsxCSV data grouped into workbook sheets
12management_summary.pdfAgency and accountant review summary
1307 / What we cover
The financial close, connected.
01
Close & reconciliation
Source imports, validation, reviewed bank matching, and period readiness.
Close & reconciliation02Payouts & statements
Contract-versioned payout calculations and source-linked creator statements.
Payouts & statements03Audit & compliance records
Append-only financial mutation history and accountant-ready evidence.
Audit & compliance records08 / Bespoke Solutions
Bespoke Solutions
Your entire back office, run for you — while you operate on ErgoBase.
Some agencies want the software. Others want the whole back office handled. Our licensed team and partners set up and run the corporate, tax, and accounting side of your business in Cyprus, so your close, your filings, and your records sit in one place.
Company & corporate
- Cyprus company formation and registration
- Corporate structuring and share structure setup
- Preparation of constitutional documents
- Registered office and statutory address services
- Company secretarial services
- Beneficial ownership register filing and upkeep
- Redomiciliation of an existing company to Cyprus
- Ongoing corporate filings and statutory maintenance
Tax & VAT compliance
- Tax identification registration
- VAT registration and de-registration
- Preparation and filing of VAT returns
- VIES and intra-EU reporting
- OSS / IOSS registration and filing for cross-border sales
- Cross-border VAT treatment review, including reverse-charge and place-of-supply analysis for EU and non-EU clients
- Corporate tax return preparation and filing
- Personal tax registration and residency documentation support
- Review of available tax regimes and reliefs, assessed against each client's circumstances
Substance & governance
- Local presence arrangements, including office and address solutions
- Director and company secretary arrangements
- Preparation of substance documentation files
- Governance and board administration support
Banking & payments
- Preparation and submission of corporate bank account applications
- Introduction to banking and electronic money institutions
- Compilation of AML/KYC documentation, business rationale, and source-of-funds files
- Support with payment and payout infrastructure setup
Account opening decisions rest solely with the receiving institution. We prepare and submit applications; we cannot guarantee approval, timing, or outcome.
Finance operations
- Bookkeeping and monthly management accounts
- Preparation of statutory financial statements
- Statutory audit delivered with licensed auditors
- Payroll setup, processing, and employer registrations
- Payout and settlement administration support
- Guided monthly close on ErgoBase
- Source-linked statements and accountant-ready export packs
Request a bespoke consultation
Services are delivered by our licensed team and partners. Availability depends on circumstances. Not legal, tax, or accounting advice. No outcome is guaranteed. Service scope and important information
09 / By sector
Built for creator & talent agencies.
Different talent models. The same need for a close that can be inspected.
Platform revenue, contracts, expenses, adjustments, and payout closes.
Mixed campaign and platform income, organised by creator and period.
Roster-level records, statements, and a controlled accountant handoff — without forcing the work into generic ledgers.
Creator agencies · Influencer and talent management · Model and fashion · Music and podcast
10 / Your books are yours
Your books are yours.
Every request resolves an agency server-side. Tenant-scoped financial tables use Postgres row-level security with FORCE, so workspace isolation is enforced by the database as well as the application.
Read the data-isolation commitment11 / Records before reporting
Records before reporting.
Reporting and tax-transparency questions begin with financial records that can be traced, reviewed, and handed to the professionals responsible for interpretation.
ErgoBase is software, not tax, legal, accounting, financial, or lending advice.
Read the compliance position12 / Book a guided first close
Book a guided first close.
We work through workspace setup, real source imports, reconciliation, payout review, statements, lock, and accountant-pack handoff with your agency.
- 01Bring one completed period
- 02Review every exception
- 03Leave with the evidence pack